Part-Time PTO
Our current PTO policy only applies to regular, full-time employees but we are considering adding a PTO policy/benefit for part-time employees. Does anyone have any PTO policies for part-time employees they'd be willing to share? Or any advice on what to consider when developing a PTO policy for part-time employees?
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Hi, Allison
I have pasted below a table from a policy that applies to part-time EEs. This has worked well.
Employee Status
Hours Scheduled Per Week
Years of Service
Vacation
Sick
Full-Time
30-40
1-2
3-4
5-10
10+
40 hrs
80 hrs
120 hrs
144 hrs
8 hrs
16 hrs
32 hrs
40 hrs
Part-Time
25-29
1-2
3-4
5-10
10+
30 hrs
60 hrs
90 hrs
108 hrs
6 hrs
12 hrs
24 hrs
30 hrs
Part-Time
16-24
1-2
3-4
5-10
10+
20 hrs
40 hrs
60 hrs
72 hrs
4 hrs
8 hrs
16 hrs
20 hrs
Part-Time
< 16
1-2
3-4
5-10
10+
NONE
NONE
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Our approach is a calculation of FTE times annual allotment.
Example: FT employee gets 80 hours vacation & 40 hours of sick annually. PT employee working 30 hours per week (0.75 FTE) get 75% of that (60 hours & 30 hours, respectively). A 20-hour per week employee doesn't [shouldn't] get the same amount as a 32-hour per week employee. It's fair / equitable and any change in FTE changes the allotment immediately.
Budget leave hours such that everyone is calculated as FT and any PT employees end up being a savings. Anyone who switches to FT hours during the year doesn't negatively impact the budget. For exempt employees, it's a non-issue, but for non-exempt, the FT budgeting helps offset overtime hours.
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Our employees have to work 25 hours or more per week to be eligible for PTO. Employees accrue PTO based on the number of hours that they work per pay period multiplied by an accrual rate whether they are full or part time. For example, a part-timer with 0-3 years service working 30 hours per week would get 3 hours of PTO per pay period. (60 hours x .0500 accrual rate = 3 hours.) The accrual rate goes up with each 5 years of service and maxes out at 13 years. Not sure if that helps or not, but it makes it equitable with the FT employees.
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We calculate the same as Brian based on FTE percentage.
Nonexempt employees accrue
5.923 hours per pay for years 0 - 5 (30 hour = 4.442 (75%), 20 hour = 2.9615 (50%)
7.423 hours per pay for years 6-10
8.923 hours per pay for 10 plus
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We do a ratio per hour worked, accrued each pay period. Historically, we have not offered pto for part time workers but with new legislation in WA state, we are adding it. That said, since we only have one part time employee, it's a fairly minor issue for us.
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We would prorate part-time with PTO amounts based on hours worked. Therefore some one working 32 hours vs the full-time 40 would get 80% PTO
