Part-Time PTO

Our current PTO policy only applies to regular, full-time employees but we are considering adding a PTO policy/benefit for part-time employees.  Does anyone have any PTO policies for part-time employees they'd be willing to share? Or any advice on what to consider when developing a PTO policy for part-time employees?

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  • Hi, Allison

    I have pasted below a table from a policy that applies to part-time EEs.  This has worked well.

    Employee Status

    Hours Scheduled Per Week

    Years of Service

    Vacation

    Sick

    Full-Time

    30-40

    1-2

    3-4

    5-10

    10+

    40 hrs

    80 hrs

    120 hrs

    144 hrs

    8 hrs

    16 hrs

    32 hrs

    40 hrs

    Part-Time

    25-29

    1-2

    3-4

    5-10

    10+

    30 hrs

    60 hrs

    90 hrs

    108 hrs

    6 hrs

    12 hrs

    24 hrs

    30 hrs

    Part-Time

    16-24

    1-2

    3-4

    5-10

    10+

    20 hrs

    40 hrs

    60 hrs

    72 hrs

    4 hrs

    8 hrs

    16 hrs

    20 hrs

    Part-Time

    < 16

    1-2

    3-4

    5-10

    10+

     

    NONE

     

    NONE

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  • Our approach is a calculation of FTE times annual allotment. 

    Example: FT employee gets 80 hours vacation & 40 hours of sick annually. PT employee working 30 hours per week (0.75 FTE) get 75% of that (60 hours & 30 hours, respectively).  A 20-hour per week employee doesn't [shouldn't] get the same amount as a 32-hour per week employee.  It's fair / equitable and any change in FTE changes the allotment immediately.  

    Budget leave hours such that everyone is calculated as FT and any PT employees end up being a savings.  Anyone who switches to FT hours during the year doesn't negatively impact the budget. For exempt employees, it's a non-issue, but for non-exempt, the FT budgeting helps offset overtime hours.

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  • Our employees have to work 25 hours or more per week to be eligible for PTO. Employees accrue PTO based on the number of hours that they work per pay period  multiplied by an accrual rate whether they are full or part time.  For example, a part-timer with 0-3 years service working 30 hours per week would get  3 hours of PTO  per pay period.  (60 hours x .0500 accrual rate = 3 hours.) The accrual rate goes up with each 5 years of service and maxes out at 13 years. Not sure if that helps or not,  but it makes it equitable with the FT employees. 

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  • We calculate the same as Brian based on FTE percentage.  

    Nonexempt employees accrue

    5.923 hours per pay for years 0 - 5  (30 hour = 4.442 (75%), 20 hour = 2.9615 (50%)

    7.423 hours per pay for years 6-10

    8.923 hours per pay for 10 plus

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  • We do a ratio per hour worked, accrued each pay period. Historically, we have not offered pto for part time workers but with new legislation in WA state, we are adding it. That said, since we only have one part time employee, it's a fairly minor issue for us.

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  • We would prorate part-time with PTO amounts based on hours worked.  Therefore some one working 32 hours vs the full-time 40 would get 80% PTO

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