Compensation for Non-Exempt Staff - No Work Due to Weather
We are a residential home framing component manufacturer. We have our own CDL Drivers/Crane Operators who travel regionally to deliver these components to the job sites. If a job site is shut down due to weather, we're wanting to come up with a policy on how we handle that from a compensation standpoint.
If they are close to home, they would either return to the factory and work inside or go home without pay. However, when they are on the road, neither of those are options so there is an argument that they could/should be compensated?! I would love to hear how some of you out there with a similar situation handle this.
Thanks - Vicki
2 replies
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Hi Vicki! Here is the procedure we use for winter weather:
Employee Pay During Closing:
In the unusual event that the Director or their designee decides to have a delayed start, early closure or not open at all on any given workday, employees will be paid as follows:
▪ Non-exempt / hourly staff whose roles are dependent upon being onsite to complete their job responsibilities will be paid Admin Pay* for the hours they were scheduled to work on the day of the closure, delayed start, or early closure. This will generally apply to staff who do not have a company issued laptop meant for working remotely and/or unable to make up the time later in the week. Non-exempt employees who do have a company issued laptop will be expected to work remotely unless circumstances deem it impossible to do so (i.e. – no power). Managers and/or Directors will be required to verify the time.
• Human Resources will be responsible for entering Admin Pay into the payroll system in accordance with Manager/Director guidance.
▪ * Admin pay is a pay code in the payroll system which will allow the employee to be paid at their regular base rate of pay
Please see other related HR policies should closures or delays occur. The policies can include but are not limited to: Emergency Office Closing, Work From Home, and PTO.We are currently working on the procedures for heat, air quality or any other sever weather occurrence...I believe the paying of non-exempt will follow a similar route.
I hope this help! S~