Onboarding Specialist - Indianapolis, IN
We are looking for someone to join our small but mighty HR team that is focused on delivery with excellence to our internal and external partners while having fun doing it!
Our on-boarding specialist role owns the hire process for our contingent workforce. This includes both W-2 and 1099 hires and re-hires with all the legal and compliance components that go along with it. This role is highly interactive with both our Experts (contingent workforce) and our internal Account partners. Strong customer service skills are a must.
This role will also help support other HR functions as needed. Experience processing payroll in ADP Workforce Now is a plus!
Under the direction of the Manager, Human Resources, this position is responsible for on-boarding Experts in compliance with Master Services Agreements across all YourEncore business sectors. The Onboarding Specialist ensures all employee paperwork and payroll processing is completed for each expert.
Essential Duties and Responsibilities
Manages on-boarding requests from the Account Teams and processes new and returning experts to work on YourEncore projects.
Coordinates “new hire” paperwork such as:
- Creation of Engagement Agreements
- Monitoring of W-2/1099 documentation and processing
- Form I-9 Processing (Employment Eligibility Processing)
- Drug screens
- Background checks and monitoring follow-up status, as needed
- Validation that YourEncore Confidentiality Agreements and other Client-specific Confidentiality Notices are signed as required by individual Clients
- Information Protection and Security Training
Uses Applicant Tracking system to distribute documents, tracks their return, follows-up as needed, and notes the receipt of documents in Applicant Tracking System.
Oversees YourEncore Client-specific enrollment and on-boarding requirements through utilization of the “Expert On-Boarding Matrix” tool. Reviews Client contracts to verify all necessary paperwork and requirements are met.
Ensures compliance with YourEncore policies and procedures.
Maintains metrics tracking as it pertains to workload activities on a weekly basis and submits requested reports for management review.
Supports YourEncore Account Teams through other administrative tasks and projects, as assigned.
Acts as a backup to the payroll function including processing Expert and internal employee payroll on an as needed basis.
Supports additional Human Resources functions as needed.
Education and/or Experience
Associates or Bachelor’s Degree required.
Prior experience in recruiting or staffing areas, contract compliance.
Payroll processing, ADP Workforce Now preferred.
Strong administrative and project management skills to support the growth of this entrepreneurial organization.
Excellent written and verbal communication skills.
Excellent interpersonal and diplomacy skills.
Ability to multi-task and be flexible.
Quick learner, with the ability to adapt to changing priorities.
Quality and process oriented with strong attention to detail and accuracy in the updating of multiple systems.
Ability to work across multiple Client-specific requirements and to ensure compliance needs are met within the demands of various Master Service Agreements.
Ability to maintain confidential information is a must.
Computer competency with fluency in Windows and Microsoft Office software applications (Excel, Outlook, PowerPoint, Word) is essential.