Completing I-9s for Remote Workers

(This came to me from Jodi Heisler, a fellow HR peer - Steve)

We hire 80% of our employees remotely. With the new I-9 guidelines coming out, we need to know what others are doing who hire remotely or what companies they are looking or are using for I-9 verifications.

I'd appreciate any insight on this.

Thanks, Jodi

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- Christie Engler
- Christie_Engler.3
- 9 mths ago
- Reported - view
Hi, Jodi - my company is 100% remote and we are utilizing the 'designated agent' option. Employees are given clear instructions to have page 2 completed by someone in their household or a notary public. So far, it's worked out very well.

Also, see the recent announcements on the updated I-9 form and how the use of e-Verify may allow for continued remote document inspection.

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- Samantha Kelly
- Samantha_Kelly
- 8 mths ago
- Reported - view
Hi Jodi, this article might have some additional guidance!

https://strategichrinc.com/i-9-flexibilities-are-ending/

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- Rebecca Weyer
- Rebecca_Hazen
- 7 mths ago
- Reported - view
Remote Examination of Documents Procedures:

Examine copies (front and back, if the document is two-sided) of Form I-9 documents or an acceptable receipt to ensure that the documentation presented reasonably appears to be genuine and relates to the employee;

Conduct a live video interaction with the individual presenting the document(s) to ensure that the documentation reasonably appears to be genuine and relates to the individual. The employee must first transmit a copy of the document(s) to the employer (per Step 1 above) and then present the same document(s) during the live video interaction; and

Retain a clear and legible copy of the documentation (front and back if the documentation is two-sided).

Indicate that you used an Alternative Procedure on Form I-9:

On the Form I-9 dated 08/01/2023, check the box to indicate that you used an alternative procedure in the Additional Information field in Section 2.

On the Form I-9 dated 10/21/2019, notate “Alternative Procedure” in the Additional Information field in Section 2.
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- Sarah Bennett
- People Operations Manager
- Sarah_Bennett
- 6 mths ago
- Reported - view
We use the eVerify method as detailed by Rebecca Weyer above.

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- Rebecca Weyer
- Rebecca_Hazen
- 5 mths ago
- Reported - view
Yes, as Sarah Bennett said, to use the alternative method, you have to use E-Verify and be in good standing! Hope that helps!

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