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Gig Description

Title: Leave of Absence Project Manager & Administrator (Temporary Role)          

Office: National HR

Location: Flexible (within YU locations/network)   

FLSA Status: Exempt

OVERVIEW:

Reporting to the Director of Talent Administration,* this role will be responsible for assessing current Leave of Absence (LOA) operations, resources, and processes (internal and external through our third-party LOA administrator, Lincoln Financial Group), and submitting recommendations for enhancements within this focus area. The individual in this role will implement a selection of the recommendations and/or other enhancement activities, as directed by the Year Up HR team. They will provide limited day-to-day LOA administration, to support their knowledge of the processes, as well as to assist the current administrators with the workload. *Reporting will eventually shift to the HR Generalist primarily focused on LOA administration.

To be successful in this role, an individual will possess LOA knowledge (e.g. an understanding of FMLA, short and long-term disability) and experience supporting individuals and companies with LOA administration (while adhering to excellent customer service/staff support). They will be able to work independently, as well as within a virtual team environment. Keen project and stakeholder management skills are critical in order to achieve this role’s objectives.

This is a temporary role at the organization; hours may vary/flexible (though at least 20-29 hours/week, and potentially up to 40 hours/week).

KEY RESPONSIBILITIES:

Project Management

• Reviewing current LOA operations, resources, and processes (internal and external through our third-party LOA administrator, Lincoln Financial Group).
• Submit recommendations for opportunities to enhance the process for YU HR team and staff.
• Implement a selection of recommendations from above and/or other enhancement activities, as directed by the YU HR team (e.g. create LOA-related resources and workflows, as directed by the Talent Administration team).
• Design and potentially facilitate HR and staff training on LOA-related topics.
• Support LOA-related Personnel Policies reviews/updates, as directed.

Desired Outcomes

• Create/publish LOA-related resources for staff, e.g. MA PFML resources.
• Identification (in partnership with Lincoln Financial Group) of applicable local and state leaves which apply to Year Up (now and known future leave laws).
• Produce a process workflow for setting up a new state leave.
• Provide and implement edits to LOA tracking and reporting.
• Generate a list of resources (i.e. a catalog) of all HR internal and staff-facing materials, with recommended actions (e.g. update to incorporate X).
• Provide day-to-day LOA administration/support to a team of 3 HR Generalists who currently support company leaves.

QUALIFICATIONS:

• Understanding of LOAs within HR compliance and benefit realm (e.g. understands FMLA, short-term disability, how company leaves interact with state or federal leave laws).
• Excellent organizational skills and attention to detail with proven ability to facilitate operational enhancements.
• Proficiency in Excel and other Microsoft Office products.
• Ability to successfully communicate complex subject matter verbally and in written modes.
• Basic virtual and tech skills to work in a virtual environment and cater to virtual operations/resources/training for staff.
• Analysis skills (with the ability to provide recommended actions in a prioritized and clear manner).
• Comfort with change in a fast-moving environment.
• A passion for working with young adults, an unshakable belief in their potential, and a strong commitment to the mission of Year Up.
• Understanding of the Opportunity Divide and its drivers.
• Commitment to diversity and inclusion.

TO APPLY:

Please email a thoughtful cover letter and resume to the hiring manager, Christie Abendroth at CAbendroth@YearUp.org.