Part-time People and Culture Operations Coordinator at Southern California University of Health Sciences in Whittier, California

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Are You Looking to Make a World of Difference?

With over 100 years in healthcare education, Southern California University of Health Sciences (SCU) is evolving both education and healthcare through its vibrant campus culture and integrative philosophy. Our holistic approach to caring permeates everything we do.

Consider a career at SCU as People and Culture Operations Coordinator and help us in making a world of difference!

As People and Culture Operations Coordinator, you will help organize and coordinate all day-to-day human resources administrative processes for the University. You will directly assist SCU’s faculty and staff in the fulfillment of necessary human resources tasks, actively serving as the right hand to the Director for People and Culture. Responsibilities include providing administrative support for all hiring activities, onboarding, terminations, employee status changes, and general human resources support. You will also help maintain positive employee relations and work to ensure worker satisfaction through the fostering of a positive work environment and implementation of human resources policies. To be successful in this role, you should be highly organized, detail-oriented, adaptable, and most importantly, personable, and approachable. This role will be hybrid, with opportunities to work both remote and onsite.

Learn more about how SCU is Making a World of Difference!

Duties And Responsibilities

  • Assists with administration of company-wide human resources policies, procedures, and practices in accordance with stated University objectives and federal and state legal requirements.
  • Provides day-to-day HR transactional support, including but not limited to status changes, pay changes, data requests, employment verifications, and report filings.
  • Coordinates hiring process, including submission of background checks, offer letter and contract agreement distribution, job confirmation notification, and other internal communications.
  • Serves as a liaison between employees, managers, and third-party leave administrators, regarding the coordination of leaves of absences, employee returns to work, and applicable work restrictions and accommodations.
  • May conducts exit interviews with employees; communicates findings to management.
  • Responds to inquiries regarding the organization’s processes, policies, procedures, and programs.
  • Performs customer service functions by answering employee requests and questions.
  • Verifies I-9 documentation and maintains that they are current and compliant.
  • Assists with the preparation of University job descriptions and compensation reviews.
  • Assists with the preparation of the performance review process.
  • Prepares new employee files and completes HR onboarding with New Hires.
  • Files papers and documents into appropriate employee files (including the filing and recording of faculty credentials, pre-employment documentation, status change forms, payroll change notifications, etc.)
  • Assists with University’s job posting pages, responding to candidate inquiries as needed.
  • Schedules meetings at the request of the Director for People and Culture, and participates in Microsoft Teams meetings as needed.

Requirements

QUALIFICATIONS 

  • Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Ability to work independently, prioritize workload and deliver quality results on time while working on multiple tasks simultaneously.
  • Plan, delegate, and organize tasks to consistently produce results, with minimal supervision.
  • Proficient with Microsoft Office, Teams, Zoom, Adobe, and other Employee Engagement and Communication focused applications and/or programs.
  • Acute attention to detail.
  • Strong organizational skills.
  • Commitment to excellence and high standards.
  • Excellent written and verbal communication skills.
  • Ability to understand and follow written and verbal instructions.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Strong understanding of business processes with the ability to translate business requirements into technical requirements and deliver requested output timely and accurately.


COMPETENCIES 

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

PHYSICAL DEMANDS AND WORK ENVIORNMENT 

  • Frequently required to stand, walk, and sit.
  • Continually required to utilize hand and finger dexterity.
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl.
  • Continually required to talk or hear.
  • Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
  • Occasionally required to lift/push/carry items up to 25 pounds.


ATTENDANCE

Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks; where applicable.

Expectations of SCU Employees

The SCU President’s Cabinet has identified a set of values and attributes that are bare minimums for employment, those that are core to who we are as a university, and values to which we aspire. Further identified are qualities and attributes desirable for employees in general, and senior leadership specifically. This is in harmony with principles found in The Advantage, by Patrick Lencioni.

SCU Core Values 

  • Integrative Health We teach, learn, collaborate, and lead by creating an open environment for multiple disciplines and professionals to bring their shared and unique skills together for the benefit of patients and students.
  • Evidence-based Practice We value a culture of inquiry, assessment, research, scholarship, and judicious use of current best evidence to inform our decisions and work.
  • Health Equity We value people equally. We strive to educate graduates that are prepared to improve individual and community health.
  • Inclusivity We welcome everyone regardless of age, race, ethnicity, class, religion, gender, gender expression, sexual orientation, disability, or any other similar or protected status. We believe inclusivity leads to more diversity in our reasoning, better representativeness in our conclusions, more ingenuity in our problem solving, and greater equity in our care
     

Profile Qualities 

  • Customer service focused
  • Willing to invest in student/client success by fostering positive relations, guidance, and assistance
  • A belief that no task that improves the University is beneath us/servant leadership
  • Be an ambassador of the brand
  • Be a part of recruitment
  • Resource innovator
     

Profile-Specific Qualities By Category 

  • They promote positivity and teamwork
  • They actively work to build up teams and break down silos
  • They actively work to be part of the solution
  • They actively work to empower themselves and their teammates, working together in decision making processes
  • They see how they can affect the bigger picture
  • They understand how their role helps to build the future of integrative healthcare
  • They pay attention to the details.
     

Benefits
[Benefits may be subject to change and are dependent on type of employment]

  • Twelve… yep TWELVE paid holidays per year
  • E.V. Charging Stations*
  • Free Employee Parking
  • 15% off Logo Merchandise at Campus Store (www.shopscu.com)
  • On-Site Chiropractic Treatment No Charge for Employee** / $25 per session for Family and Friends
  • On-Site Acupuncture Treatment $10 per session for Employee** / $25 per session for Family and Friends
  • On-site World Class Human Performance Training at only $39/month for unlimited sessions OR complimentary use of the University’s student-managed weight/exercise facility
  • On-Site 1400 sq. ft. Yoga Studio with access to our tranquil herbal garden
  • 10 paid sick days per year†
  • 2 to 4 weeks of rolling vacation accrual††
  • An active culture calendar including team happy hours, lunch & learns, enrichment events, and more.
  • Employer sponsored 401(A) Retirement Plan with optional 403(B)
  • Medical Benefits 5+ plans to choose from with 1 plan free (employee only)
  • Dental Benefits 2 plans to choose from with 1 plan free (employee only)
  • Vision Benefits Complementary insurance through VSP (employee only)
  • Life Insurance 1x Annual Salary
  • Additional Voluntary Benefits including Pet Insurance, Flexible Spending Accounts, Accident Indemnity, Cancer Care, and more.

Fees apply when charging vehicle.
 

  • Co-Pays may be applicable depending on insurance
  • † These hours do not roll over at the end of the year and cannot be banked.
  • †† Accrual rate and maximum hour cap depend on the position held by the individual and the amount of time said individual has been employed by the University (3.08, 4.62, or 6.15 hours/pay period).
  • ‡ “Happy Hour” events are only authorized by individual area Vice-Presidents and the University President. If held, attendance is never mandatory. Non-alcoholic beverages as well as food are always provided.
  • ‡‡ These voluntary benefits are made possible through SCU’s relationship with both ADP and Aflac; as such, SCU is not responsible for program or claim administration.
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