Part-time Human Resource Data Analyst at Mt. Hood Community College in Gresham, Oregon
Job Summary And Responsibilities/Duties
This is a grant funded position. The successful hire must live within commuting distance to the campus to be available on-site.
Basic Job Purpose/Function
Leads the development, maintenance, and delivery of timely and accurate human resources reports. Works with human resources staff and other stakeholders to determine the parameters for reports, translates those parameters into requirements, and determines the best reporting solutions. Conducts systemic data audits, creates documentation, and maintains human resources data. Ensures that the proper procedures and practices are in place to maintain data privacy.
- Leads the development, maintenance, and delivery of recurring and ad hoc HR reports based on laws, policies, collective bargaining agreements, and other compliance needs. Works with staff to ensure clear understanding of and document report parameters, and translates those needs into report requirements. Ensures that appropriate timelines are met.
- Creates and conducts systemic audits of human resources data with a focus on inaccurate, inconsistently formatted, and corrupted fields and records. Assists with developing a work plan to correct identified issues and resolve the origin of the error when possible.
- Analyzes and interprets human resources data, and documents data definitions.
- Assists in creation and implementation of a human resources data cleansing program.
- Works with IT to develop custom, complex organization-wide reports and performs rapid and complex data analysis on large data sets.
- Works with and develops relationships with college stakeholders to collect reporting requirements and identify unmet data needs; collaborates with IT staff to develop, review, and deliver.
- Analyzes business rules and process requirements; identifies and analyzes complex, ambiguous or conflicting work processes; partners with HR staff, IT, and other customers to identify and recommend process solutions or alternate methods capable of addressing and resolving their business needs; recommends work process and/or operating changes to complement technology options.
- Responds to and assists with requests for information from internal and external sources. Works to understand user requests and coordinates with IT to provide appropriate data solutions based on available college data. Collaborates with IT to incorporate college data which resides in non-HR college systems. Gathers data, reconciles differences, and provides data in an easily understandable format that targets user needs.
- Develops detailed human resources documentation including business process models, business requirements, and business cases. Writes end user documentation and quick guides.
- Develops, recommends, and assists in implementing comprehensive HR data policies and procedures
- Leads and assists with human resources projects.
- Performs all other duties as assigned.
Minimum And Desired Qualifications
Minimum Qualifications (Education, Experience, Computer Skills, etc.):
- Bachelor's degree in information technology, business administration, public administration, or related field.
- Three (3) years of experience working with human resources data, including experience translating user needs into reporting requirements.
- Expert level skills with Microsoft Excel.
- Basic skills in Microsoft Word and Access.
Equivalent combinations of education and experience may be considered.
- Experience with HRIS and/or Payroll system administration and/or configuration.
- Experience and/or familiarity with SQL.
- Experience with student information systems (SIS).
- Knowledge of Cognos and/or other reporting tools.
Knowledge, Skills And Abilities
Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)
- Ability to maintain a high degree of accuracy and attention to detail.
- Ability to recognize when data is inaccurate.
- Ability to organize, track, and prioritize multiple work streams.
- Ability to take initiative with a focus on employee experience when ambiguous problems are presented.
- Ability to follow established business processes and recommend improvements when gaps are discovered.
Working Conditions and Important Information
Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement. Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.
Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents. Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.
Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Position subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the faculty association agreement to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement. Any appeals to placement must be submitted in writing to the human resources recruitment specialist no later than one week after an offer is made.
Final candidates will be subject to a criminal background check as part of the employment process.
MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.
Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.
If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.
Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.